Need to schedule a videographer for your upcoming deposition? In addition to scheduling the date, time and location here are three tips to avoid some unforeseen snags and make sure everything goes smoothly.
- Videographers require longer setup time
Videographers typically show up at the site 60 to 90 minutes before the actual start time. That means that the witness who insists on starting at 7:30 AM – well, you can do the math. The videographer will be there very, very early and will require access to not only the building but also the conference room. No matter what the start time, take into consideration the length of time the videographer requires to set up properly. With the right amount of setup time the deposition start time won’t be delayed waiting for the videographer to finish setting up.
- Videographers take up extra space
Conference rooms and doctors’ offices can be small and by the time you include attorneys and a court reporter, it can be very, shall we say, cozy. Add a videographer and video equipment and suddenly cozy becomes uncomfortable. If at all possible, check the accommodations when scheduling. Sometimes, it is what it is and there is nothing to be done about it. But sometimes you may be able to upgrade the room to something larger and everyone will have enough space.
Pro Tip: Let your videographer know how many attorneys will be present. The videographer will make sure to provide enough microphones for everyone during the set-up process. This will prevent a delayed start time while the videographer connects extra microphones at the last minute.
- Videographers are not court reporters
Many courts require a transcript on file in order to show a videotape in court. And it might be easy to question why you would need a court reporter. Can’t we just videotape it and get a transcript prepared later? Some things to consider:
- What if the videographer is not a notary and is unable to swear the witness in?
- What is the skill and knowledge of whoever is preparing the transcript?
- What happens if a word is not understood or is mumbled or everyone is talking over one another?
A court reporter has the proven skill and expertise to prepare an accurate, verbatim transcript and since they are present during the deposition, they can ask if they don’t understand something. Schedule both a videographer and a court reporter you trust for your next video deposition and get everything you need to prepare for trial.
Want more information about video depositions? Check out our blog: Five Reasons to Videotape Your Next Deposition.